Recruitment

What is the Recruitment Management System?

A Recruitment Management System (RMS) is an HR tool used to automate and manage a company’s recruitment process. An RMS helps you publish job postings, share on different sourcing channels, manage candidates, schedule interviews, and enables your end-to-end hiring process.

A fresh team is an RMS tool that comes with a set of smart integrations and features that help automate your hiring process and improve your recruitment overall. Let’s see more about what you can do with Fresh team RMS. OR

What is the recruitment management system?

A recruitment management system is also known as an applicant tracking system is online software that has various processes that have been designed in a way so that recruitment can be managed from a centralized point. RMS facilitates all processes of recruitment starting from job posting to onboarding of the candidate.

Every job can have its own hiring workflow

Different jobs have different requirements and different methods of madness. Everything from the number of hiring stages to the hiring team working on it depends on the experience level and the kind of job function you’re hiring for. With Fresh team, you can customize the hiring workflow for every job posting in your recruitment management system so that it matches your hiring process.

Ask the right questions when candidates apply

Make your recruitment management process more efficient by including an application form with every job posting. By asking specific questions that cover areas that all candidates might not necessarily include in their resume, you can easily separate the truly qualified from the aspirational and speed up your hiring process.

Modify hiring stages to suit your hiring process

Typically, Directors of Marketing have more face-to-face interview rounds than marketing interns. Add and remove hiring stages from your employee recruitment process, as per your job’s requirements.

Gather structured interview feedback

Collect qualitative feedback online from your panel members, after every interview. When a scorecard is filled out, a score is compiled based on the competencies assessed. Interview scorecards are customizable on a job-specific level so you can be as specific as you’d like for every job.

Other features

Set up a hiring team

Add the hiring manager and panel members to job postings so they can participate in the recruitment management process as well.

Choose the right status

Job postings can be published publicly on the career site, made available internally on the employee portal, or saved as private for top-secret purposes.

Add from a talent pool

Archive candidate profiles that you want to look up in the future so that the Fresh team can resurface them when similar job openings open up.

50+ job description templates

Don’t waste time writing job descriptions. You can choose from one of our 50+ freely available job description templates to create a job posting

Customize your career site

Make your career site feel like a part of your website. Upload your logo, add sections and customize elements to wow candidates.

How to choose the right recruitment management tool?

Choosing the right recruitment management platform for your staffing firm is an important decision. With the right combination of essential features, you can kick-start your e-recruitment process. System's integrated recruitment management system gives you a number of essential features including the following.

Resume management

Upload, parse and search for resumes instantly with our effective resume management system. Generate your own resume format, hide candidate contact information, and brand resumes with your company theme before submitting to your clients to ensure that you're the only point of contact for the resume.

Sourcing candidates

Increase the visibility of your job openings by sourcing multiple channels. Reduce time to fill with our online hiring management software. Search talent using free and premium job boards across the globe. Allow LinkedIn fans to apply directly from their LinkedIn page and auto-fill candidate details in a single click. Instantly source talent with our powerful source boosters.

What is the Recruitment Management System?

Every job can have its own hiring workflow

Ask the right questions when candidates apply

Modify hiring stages to suit your hiring process

Gather structured interview feedback

Other features

Set up a hiring team

Add the hiring manager and panel members to job postings so they can participate in the recruitment management process as well.

Choose the right status

Job postings can be published publicly on career sites, made available internally on the employee portal, or saved as private for top-secret purposes.

Add from a talent pool

Archive candidate profiles that you want to look up in the future so that the Fresh team can resurface them when similar job openings open up.

50+ job description templates

Don’t waste time writing job descriptions. You can choose from one of our 50+ freely available job description templates to create a job posting

Customize your career site

Make your career site feel like a part of your website. Upload your logo, add sections and customize elements to wow candidates.

How to choose the right recruitment management tool?

Resume management

Sourcing candidates

Applicant tracking

Increase recruiter productivity by streamlining your daily tasks with faster source, search and match. From screening to hire, view the candidate status through each stage from the hiring management system. Create a blueprint and automate all of your routine tasks so you can reinvest your time in identifying the most relevant candidate for the job with system Recruit's candidate management software.

Collaborative recruiting

Manage user roles and permissions by providing access to different levels of information. Keep your colleagues in the loop with @mentions. Just like any other tagging functionality, System Recruit’s @mentions sends a push notification so your team can stay on top of their game. The activity log allows you to view the list of actions performed by the users in System Recruit. Recruitment data management allows your e-recruiting process to be data-driven.

Schedule interviews

Scale-up and interview faster with System Recruit's interview management software so you never miss out on a great hire. Whether you use Microsoft Outlook calendar or Google calendar, System Recruit will find it and integrate it with them.

Collaborative recruiting

Schedule interviews

Overview of Recruitment Management Systems

Just like ERP or CRM systems help businesses to streamline their business operations or customer relationship management, RMS enables businesses to streamline their hiring process. RMS are meant to facilitate employers gain more control over their hiring process. The systems bring in advanced tools, and features to help recruiters track all stages of the hiring process from job posting to candidates’ screening, technical assessment, and employee onboarding. Some of the potential features of recruitment management systems include;

Job posting on hiring boards
Collecting applicants’ material
Track employee referrals
Candidates screening
Interview scheduling
Recording interview feedback
Perform background checks
Create and send offer letters
Employee onboarding
Stages of recruitment

There are four crucial stages of recruiting including;

Planning
Strategy development
Screening
Evaluation

Who needs a recruitment management system?

The recruitment management system is definitely useful for companies to meet their hiring needs. However, the cost of implementing RMS may be significant for most companies, especially startups, SMEs, or companies with few job openings. Some of the good candidates for RMS implementation includes;

Companies actively looking to ramp up hiring
Companies with high job openings
Companies looking to improve tracking of HR-related documents
Entrepreneurs looking to set up an employee referral pro

What are the features one should look for in an “Online job recruitment system”?

The most important features of an applicant tracking system are as follows:

It must have a user-friendly interface and the recruitment solutions provided by it should be created so that even for the first time user, it has a smooth experience.
It must have the facility to screen and search resumes basis various parameters based on qualification details, experience, skills etc.
Must be able to accept tailored hiring strategies for the recruitment process.
The “recruitment process software “must have the facility to screen through the resumes which are different in format.
It should be able to check if there is any duplication and must be able to identify thefts if any.
Any communication should float from the central point to the different users, the strategy should be such.
It must have information about all job vacancies so that there is a match of candidate’s skills with the relevant career option.
A recruitment process software should have the facility to make a portfolio of individual candidates and also uploading of resumes.
Excellent screening of resumes to fetch out the best report containing relevant candidate information.
The important information should be shared collectively for the internal staff to make better analysis and strategy.
Must have a robust query management system to give prompt reply to the query raised by any candidate.
Should have the option of bulk upload an employee referral.
Must be able to effectively broadcast the job opening.
Internal hiring team should be able to get a different kind of reports in different formats for better decision making.
This “Online application recruitment system” must have integration with other software for good optimization.
It should have visual representation strategy.
It must also have better security recruiting solution.
Having an application tracking system as it is the most time saver function. The recruitment stage of each candidate is known by the HR team.
Interview scheduling is an important aspect. The application tracking system easily synchronizes with the calendar of HR team and avoid duplicity of time schedule if any.
Social media plays an important role in the HR recruitment process. C ompanies can use social media as a platform to advertise and to carry out initial screening of candidates with the basic information available on social media.